Privacy Policy
Last updated: January 10, 2025
Introduction
Summail ("we," "our," or "us") respects your privacy. This Privacy Policy explains what data we collect, how we use it, our legal bases for processing, how long we retain it, and the choices and rights you have.
Information We Collect
Waitlist
- Email address
- Use case (optional)
- Sign-up timestamp and IP (for rate limiting and abuse prevention)
Account and Service
- Email connection settings (SMTP/IMAP configuration, no primary password storage)
- Email metadata (sender, recipient, subject, timestamp)
- Operational logs and basic telemetry to maintain reliability and security
Content Processing
For features like summaries and reply drafts, our systems may process email content transiently to extract tasks, deadlines, and context. We minimize storage and retain only what is necessary to deliver the feature.
How We Use Information
- Provide and maintain the service
- Generate summaries, topic-based tasks, and reply drafts
- Secure the platform (fraud, abuse, and incident detection)
- Communicate service updates, invites, and transactional notices
- Comply with legal obligations
Legal Bases (EEA/UK)
- Performance of a contract (providing requested features)
- Legitimate interests (platform security, product improvement)
- Consent (optional analytics, marketing communications)
Data Retention
We retain data only as long as needed for the purposes described above, or as required by law. Operational logs are retained for a limited period for security and debugging. You can request deletion at any time.
Third-Party Services
- Supabase (storage and management)
- Resend (email notifications)
- Vercel Analytics (website analytics, privacy-friendly)
International Transfers
Where data is transferred internationally, we use appropriate safeguards (e.g., Standard Contractual Clauses) as required.
Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Withdraw consent for data processing
- Export your data
Data Deletion
To request complete data deletion, please contact us at support@summail.online. We will process your request within 30 days.
Cookies and Analytics
We use cookies and analytics to improve our website and service. You can control cookie preferences through your browser settings. We use Vercel Analytics for website analytics, which respects your privacy preferences.
Security
We implement appropriate technical and organizational measures to protect information against unauthorized access, alteration, disclosure, or destruction. No method of transmission over the internet is 100% secure.
Children's Privacy
Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.
Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated via the website or email. The "Last updated" date reflects the current version.
Contact Us
If you have any questions about this Privacy Policy, please contact us at support@summail.online.